Board Portal Software can have a huge number of functions. Each of them allows to facilitate the work of the company’s management staff, to make remote cooperation more comfortable and productive. What are the three most important features worth noting in Board Portal Software – this is described in the article below.
Virtual meetings
With Board Portal Software, you can organize and conduct virtual meetings with your fellow managers. Especially during the pandemic, this possibility has become relevant, because it avoids unwanted social contacts.
Most programs allow you to schedule a meeting in just a few minutes, put an agenda on it, and invite everyone you need to a meeting. During the meeting itself, you can create polls, vote on a particular issue, create and edit documents. And all the results of the meeting are recorded in the form of minutes.
Virtual meetings can be held from anywhere, at any time, this allows you to establish communication in the management team, even if they are all in different countries with different time zones.
In the article https://boardroommind.com/how-to-run-a-board-meeting/ you will find useful information that will tell you how to start working with platforms for virtual meetings of the board meeting.
Electronic document management
Now you can forget about a bunch of paper documents that can be forgotten somewhere, get into the wrong hands, which also need to be stored somewhere, sent by mail or courier. Electronic documents in Board Portal Software are stored on the program’s servers, so they are securely protected from loss and hacking.
If necessary, you can import and export files, edit them together with other managers, send in just a few minutes through integrated services.
This is not only convenient, because any document is available to you around the clock, but also saves time and money. Now you do not need to print documents in large volumes, store them in archives, carry them.
Planning, risk assessment, task control
An important advantage of programs for remote work of managers is the ability to plan meetings and events, assess risks, give tasks and monitor their implementation.
Planning is necessary in order to properly allocate resources on the way to your own goal. You need to plan absolutely everything down to the smallest detail: from the time of the meeting to the distribution of financial flows. Only planning allows the company’s employees to work calmly and achieve their goals in the allotted time.
The risk assessment that Board Portal Software helps is based on various company statistics, as well as analysis that is done by the software itself. Not all Board Portal Software has this functionality. However, it helps managers to notice problems at an early stage and to distribute their efforts in solving complex management issues.
Also, many Board Portal Software allows you to capture tasks. This can be done right during the meeting: while all managers are assembled, you can distribute responsibilities and appoint those responsible for their implementation. After that, on the virtual boards of each appear the things that need to be done. And the CEO sees how far each member of the board has come in fulfilling the task. In some programs, the sharpest questions are marked in red, orange to make them easier to see.